Event hosting guides:
Your host toolkit
Essential steps and best practices for every event host.
Being an event host is a fantastic opportunity to connect and guide delegates through a virtual conference. It can also feel like a big responsibility, which is why we have created the Host Toolkit! Your central, official preparation zone designed to ensure you step into the spotlight feeling calm, confident, and ready to shine.
Within these pages, you will find essential best practice documents and tips on preparation to guide you through the process. As well as expert advice on developing your unique hosting style, and an exclusive video message from a seasoned FE host offering valuable, practical insights. Use this as your launchpad to mastering the event flow and delivering a polished, engaging performance.
Before you dive into the checklists and technical details, take a moment to settle in. We know hosting can feel like a big role, so we encourage you to relax and watch the short video below from one of our experienced event hosts, Anaish Yilma Parmar. They share some reassuring advice and pro tips to help you start your preparation journey feeling calm and confident.
Preparation Tips
Click here to see the actionable steps, technical setup, and content familiarity needed before you go live.
Hosting Style
Click here to see practical advice on developing your authentic presence, tone, and smooth transitions.
Host Mindset
Click here for tips on the mindset and attitude that will keep you calm, confident, and professional.
Looking for More?
Still have questions about your role? View the dedicated Host FAQ for quick answers on technical setup, delivery style, and team support.
For technical guides, or even more preparation tips, head over to our main Speaker Resource Page in our Speaker Hub for our complete library of documentation.
You should also know…
…what to expect in the lead up to the event. Here’s an outline of important dates.
- Event Manager check-in.
- Action: Your Event Manager will reach out to set you up and ensure you have everything you need.
- No less than one month before: receive event invite.
- Action: You should receive a calendar invite for your specific session time and details.
- Two weeks before the event (for conferences): Speaker Roundtable.
- Action: There will be a live Q&A/networking session with fellow speakers.
- The week of the event: Host briefing.
- Action: Host briefing and tech checks are done the week of the event. Arranged by your event manager who will run through through on the day logistics and tell you more about the events sessions.
- Four working days before the event: Delegate bag resources due.
- Action: Any resources for the delegate bag are needed by this deadline.